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Job Location: Gurgaon

Job Type: Permanent

Job Responsibilities:

Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages
Coordinate all travel arrangements. Be proactive in meeting travelers’ needs as schedules change
Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing
Draft, prepare and review documents on behalf of supported staff, as requested
Review, prepare & submit expense reports in a timely and accurate manner according to company policy
Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution
Track progress and relevant information pertaining to engagements under the guidance of the officer(s)
Conduct directed internet based research and summarize findings in an organized manner
Determine needs of the group and set up and maintain various office files, logs, listings and manuals
Prioritize and manage the completion of projects in an efficient and timely manner
Makes copies and scans of correspondence or other printed matter
Maintain a well organized file system conducive to the needs of the business lines
Performs related duties as assigned
Generation of various reports / MIS on need basis

Job Requirements:

Excellent administrative and word processing skills
Must be proactive and a self-starter
Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access (Windows)
Strong communication skills
Strong interpersonal skills, ability to work with all levels of staff members and varied work styles
Excellent problem solving skills. Must be able to find solutions with minimal direction
Possess outstanding organizational skills
Possess analytical ability to gather and summarize data for reports
Capable of utilizing discretion in managing confidential or sensitive information
Be a team player, dealing effectively with co-workers and internal clients at all levels
Must be detail-oriented
Ability to work in a high paced environment that requires multi-tasking
Availability for some overtime work required
2-3 years similar progressive experience required

About the client: The client is a Global Investment Bank

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2370PKYH - Executive Administrator | Gurgaon | 2 - 3 Y