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Job Location: Full time

Job Type: Permanent

Key Responsibilities:

Manages office budget and daily operations to high standards.
Processes office invoices, resolves queries, and collaborates with Global finance.
Advises LOB and local Leadership on critical office matters.
Ensures clear adherence to office 'social rules' with minimal signage.
Champions firm culture and drives sustainability initiatives.
Builds strong vendor relationships, manages contracts, and ensures budget compliance.
Oversees office administrative staff, ensuring policy adherence and support.
Responsible for site security protocols, passes, and compliance.
Coordinates with LOB on office space utilization and conducts desk assessments.
Manages tenant/landlord relations in conjunction with Corporate Real Estate.
Oversees building management and maintenance, addressing issues promptly.
Manages stock inventories and ensures effective waste management.
Coordinates office equipment and furniture replacement with Purchasing and Real Estate.
Handles business card arrangements and branded goods orders via vendor portal.
Ensures health, safety, and wellbeing initiatives align with corporate standards.

Qualifications:

Bachelor’s degree in business, Finance, Hospitality, Operations, Office/Facilities Management, office
operations with 5-8 years of experience or the equivalent.
Previous experience in a Global Firm required.
Ability to interpret complex or unique interpersonal relationships.
Strong attention to detail and accuracy
Excellent leadership skills (i.e., organizing, planning, problem-solving, and decision-making)
necessary for effective management.

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2917 Assistant Office Manager | Mumbai | 5-8 yrs